Application for certificates
Please print out the application form of requesting certificates and follow the application procedure as below.
*We do not accept applications neither by phone, fax nor e-mail.

 

Application Procedure

1. How to apply

-Transcript
-Certificate of Graduation/Completion
-Credit Transcripts
-Certificate for academic abilities related to teaching licenses
-License related certificates
-Certificate of degree conferral (For Doctoral degree only)

 

Apply at the window

(Open from 8:30am to 5pm on weekdays)
Please submit the following documents to Student Support (Window 3) in Academic Affairs Office.
-An application form filled with required information
-A photocopy of a personal identification   e.g. Driver’s license, Passport, Individual Number Card (The number is not required)

Certificates cannot be issued on the day of application, so please come back to receive them later with your ID.
If you wish the certificates to be mailed, please apply with a self-addressed and stamped return envelope.

 

Apply by mail (Domestic only)

Please mail the following documents to Student Support “Certificates”.
-An application form filled with required information
-A photocopy of a personal identification   e.g. Driver’s license, Passport, Individual Number Card (The number is not required)
-A self-addressed and stamped return envelope
*We CANNOT pay postage charge.
*Return mail will be sent by Japan Post. Any other carrirers cannot be chosen.

 

Application by mail (International)

If you are living outside of Japan and in need of certificates, please ask family/friends or someone you know who is living in Japan to apply on your behalf.
In case you need to apply from abroad, please purchase and enclose International Reply Coupon or the Japanese stamps on the Japan post website.

 

<Application Forms>

Please download the application forms HERE

NOTE

  • Please indicate Katakana and/or alphabet spelling for your name.
  • If you enrolled before April 1995 and do not know your Student ID, then you can leave it blank.
  • If you apply for multiple certificates, please indicate submitting place and purpose for each one.
  • If you wish to have certification in your designated form, please indicate how to fill out the form.
  • If you need Credit Transcripts to apply for licenses, please attach the description.
  • Please consult with Student Support of Academic Affairs Office if you need “Other certificates” except the followings:
    – Credit transcript for Electrical engineer or Explosives (Explosives safety manager)
    – Certificate for academic abilities related to teaching licenses
  • Please consider postal situation and apply with enough time.
    -Certificates will be dispatched after we receive a return envelope and coupons/stamps needed.
    –We CANNOT pay postage charge.
  • Please refer to Rough estimates for postage and return envelope size.

 

2. Estimated days to issue certificates after receiving applications
Japanese certificates 2 days
English certificates 1 week
Irregular certificates 1 week
  1. The above estimates do not include delivery time. Processing time cannot be shortened than this.
  2. We do not accept applications on Saturdays, Sundays, holidays nor closing days around New Year.

 

3. Applications and Inquiries

Student Support “Certificates”
Academic Affairs Office of Engineering, Hokkaido University
N13 W8, Kita-ku, Sapporo 060-8628 JAPAN
Tel.: +81(0)11-706-6707