Apply for acceptance letter - MEXT Embassy, other
MEXT: Embassy Recommended Candidates
After you pass the first round of screening at a Japanese embassy you will be asked to obtain a "Letter of Acceptance" from the graduate schools of your choice. In order to receive acceptance letter from our program, please prepare the listed below documents and send them by e-mail. Please contact us as soon as possible after the announcement of the screening results.
Japanese Embassy nominated candidates can be accepted as research students or apply directly for the graduate school if they qualify for direct enrollment. Candidates accepted as Research Students may enroll in a Master's or Doctoral program in either October or April after passing the enrollment screening.
Applicants who are nominated for the scholarship must subsequently apply for admission screening to the e3 program (Master's, Doctoral couses) or Reserch Student (Caution: MEXT Scholarship application and admission screening to the e3 program or Reserch Student are separate procedures).
List of the documents
- Study Plan Sheet
Download study plan sheet format - Research proposal
Please prepare well thought out research proposal(s). Longer proposal is expected from doctoral course applicants. If you are applying for two laboratories with different research scope, please prepare two proposals. - An attested copy of academic transcripts both for bachelor and master’s courses if you are (OR going to be) awarded master degree.
If your study is on-going, the transcript should include the records available at the time of your application. - Graduation/expected graduation certificate (original) or photocopy of diploma for each graduated university program.
Prepare the most recent provisional certificate if you haven’t graduated yet. The expected graduation certificate must show the expected date of your graduation.
If your university does not issue an expected graduation certificate, please obtain a certificate of enrollment which shows the expected date of graduation. Once you get a diploma, please submit a copy. - Recommendation letter
The letter shall be provided by your supervisor in the most recently graduated/expected to graduate school. You may use the format provided by e3 or any other format.
Download recommendation letter format - English test score or a medium of instruction certificate issued by your university
- Abstract(s) of graduation thesis(es)
- Abstract(s) of paper(s) you have published.
It should clearly show the publication details - Photocopy of your passport showing your photo and nationality
- Scholarship information form (not required for MEXT applicants)
Download scholarship information form - Letter/certificate of passing preliminary screening of the scholarship (if available)
- (MEXT Embassy) Copy of the documents submitted to the embassy
Application calendar
Please contact e3 program well ahead of the deadline for submission of the acceptance letter to the embassy or conditional offer letter to other organization.