Apply for admission - October 2025
e3 Special selection
- Master's and Doctoral course
|
Important notice 【Supervisors who cannot accept new applicants】 We are publishing the list of supervisors who cannot accept new applicants (PDF). |
October 2025 Enrollment
In order to apply for the e3 program, first you need to apply for the Matching Check through e3 online documents submission system.
After the check you shall submit the originals or attested copies of your documents and pay the examination fee to apply for the program.
Guidelines (Special Selection)
*Please download and read the guidelines carefully before submitting your application!
Step 1: Matching Check
All applicants are required to submit the necessary documents on e3 online system during matching check period. After documents are uploaded, e3 office will check if everything is completed or filled out correctly.
| Matching Check period | Notification of Matching Check |
|---|---|
| February 18 – March 6, 2025 | March 26, 2025 |
e3 online documents submission system
*The e3 online documents submission system will be available during the matching check period only.
*Account creation is also available during the matching check period only.
Step 2: Application period
Please post the original documents and pay for examination fee during the application period. We will not accept late submission and payment for any reason.
＊Before you start preparing the documents, please download and carefully read the guidelines!
|
Application period (Submitting Hard copies) | Examination Fee Payment | Admission screening | Announcement of the Results | Guidelines |
|---|---|---|---|---|
|
March 28 – |
March 28 – |
May 7 – 16, 2025 |
June 9, 2025 |
- On-line examination fee payment system (the link is available only during the examination fee payment period)
List of required documents
Please read the details for each item, and upload all the documents on e3 online documents submission system.
* External = Overseas and Domestic Applicants who are not enrolled in School or Graduate School of Engineering, Hokkaido University or applicants who are in Intensive Japanese Course at the time of admission screening.
* Internal = Internal Applicants who are enrolled in School or Graduate School of Engineering, Hokkaido University at the time of admission screening as Bachelor’s course Students, Research Students, or Master’s Course Students.
** 〇= mandatory, ✖= unnecessary, △ applicable case only
| No. | Required Documents | External | Internal | Format |
|---|---|---|---|---|
| 1 |
e3 Application form |
〇 | 〇 | SAMPLE |
| 2 |
Education history |
〇 | 〇 | SAMPLE |
| 3 | Two Photographic Portraits of Applicants | 〇 | ✖ | |
| 4 | Research proposal Format: Please use e3-designated format. |
〇 | 〇 | PDF Word |
| 5 | Abstract(s) of Bachelor's/Master's Thesis(es) | 〇 | △ | |
| 6 | Abstract(s) of Publication(s) | △ | △ | |
| 7 |
Academic Transcripts |
〇 | △ | |
| 8 |
Graduation/Expected Graduation Certificates |
〇 | ✖ | |
| 9 | Recommendation Letter Format: You may either download e3-designated letter format or use free format. |
〇 | ✖ | PDF Word |
| 10 | Documents to Prove English Proficiency | 〇 | △ | |
| 11 | Photocopy of your passport | 〇 | 〇 | |
| 12 | Declaration of Finance and original Bank Deposit Statement Format: Declaration of finance: please use e3-designated format. Bank deposit statement: please get original bank deposit statement. |
△ | ✖ | PDF Word |
| 13 | Copy of Scholarship Approval Letter and Scholarship Information Form Format: Scholarship Approval Letter: Any format is acceptable. Scholarship Information Form: Please use e3-designated format. |
△ | ✖ | PDF Word |
| 14 | Copy of Residence Card (Both sides) | △ | ✖ |
Postal address / Contact
| English Engineering Education (e 3 ) Program Office c/o International Affairs Office (A1-05) Graduate School of Engineering, Hokkaido University Kita 13 Nishi 8, Kita-ku, Sapporo, Hokkaido 060-8628, Japan E-mail: eprogram at eng.hokudai.ac.jp (change 'at' to '@') Tel: +81 11 706 8089 |
e3 Special Selection Application Schedule (Reference information)
The schedule is subject to change without advance notice. Please make sure to check the website for the latest information.
| Enrollment | Publication of Guidelines |
Matching Check |
Notification of Matching Check |
Submission of Hard Copy Application and Exam Fee Payment |
Admission Screening | Announcement of the Results |
|---|---|---|---|---|---|---|
| April enrollment |
Early August |
August to September |
The end of September |
October |
November |
Early December |
| October enrollment |
Early February |
February to March |
The end of March |
March to April |
May |
Early June |
■Application guidelines for October 2024 enrollment (Finished) [PDF]
■Application guidelines for April 2025 enrollment /October 2025 enrollment with CSC program (Finished) [PDF]